Privacy Policy

On The Move Fitness (“OTM,” “we,” “us,” or “our”) operates this website and provides in-person coaching and training services at 217 Guideboard Road, Clifton Park, NY. This Privacy Policy explains what personal information we collect, how we use it, who we share it with, and the choices you have. By using this website or our services, you agree to the practices described here.

Information We Collect

• Information you give us: name, email address, phone number, emergency contact, and any details you share when you request an intro session, contact us, or sign up for training.
• Health and fitness information: goals, injury history, movement assessments, and progress notes you provide to your coach so we can program safely for you.
• Booking and payment information: scheduling and billing are handled by our booking provider. We do not store full payment card numbers on our systems.
• Automatically collected data: IP address, browser and device type, pages viewed, and referring links, collected through standard web logs and analytics.
• Media: photos or video taken in the facility, used for marketing only where you have given permission.

How We Use Information

• Schedule, deliver, and improve coaching and training services.
• Respond to inquiries and confirm or change appointments.
• Design safe, appropriate training programs for you.
• Process membership payments and maintain business records.
• Send service messages and, if you opt in, occasional updates or promotions. You can unsubscribe at any time.
• Maintain the security of our website and facility, and comply with the law.

How We Share Information

We do not sell your personal information. We share it only with service providers who help us operate — such as our scheduling and payment platform, email and analytics tools, and website hosting — and only as needed for them to perform those services. We may also disclose information when required by law, to enforce our agreements, or to protect the rights, safety, and property of our members, staff, or business. If our business is transferred or sold, member information may transfer as part of that transaction.

Cookies and Analytics

Our website uses cookies and similar technologies to keep the site working, remember preferences, and understand how visitors use our pages. You can block or delete cookies in your browser settings; some parts of the site may not function as intended if you do. We honor browser-based “Do Not Track” signals where required by applicable law.

Children’s Privacy

Our youth programs serve minors, and we collect information about young athletes only from a parent or legal guardian. We do not knowingly collect personal information directly from children under 13 through this website. A parent or guardian may review, update, or request deletion of a minor’s information by contacting us.

Data Retention and Security

We keep personal information only as long as needed to provide services and to meet legal, tax, and recordkeeping obligations, then delete or anonymize it. We use reasonable administrative, technical, and physical safeguards to protect your information. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

Your Rights and Choices

You may request access to, correction of, or deletion of the personal information we hold about you, ask us to stop sending marketing messages, or withdraw consent for the use of your photo or video. Depending on where you live, you may have additional rights under state privacy laws. To make a request, contact us using the details below; we may need to verify your identity before we respond.

Third-Party Links

Our site links to third-party services, including our online booking platform. Their use of your information is governed by their own privacy policies, and we are not responsible for their practices.

Changes to This Policy

We may update this Privacy Policy from time to time. The revised version takes effect when posted, and the “Last updated” date above will change.

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